The FOIP Act Review and Records Management in Alberta


Introduction

Role of the FOIP Act

Historical Controversies

A Selection of Submissions made to the Standing Committee on Health

Issue 1: Municipal Government Records

Issue 2: Treatment of Electronic Records

Issue 3: Records and Social Networking Websites

Issue 4: Concept of "Custody" vs. "Control"

Issue 5: Harmonization with Other Privacy Legislation

Review by the Standing Committee on Health

Conclusion

References

Reflection


Issue 3: Records and Social Networking Websites

Another concern involving electronic information cautions the use of social networking websites by public bodies. Some examples of social networking websites include Twitter, Facebook and YouTube. Multiple organizations have created submissions which express serious concerns about the privacy of these websites (Work, 2010; Shane, 2010b). When using many of these websites, personal information is collected and sometimes shared with others. The privacy of these websites has frequently been held in question in recent years. For instance, in 2009 the Office of the Privacy Commissioner of Canada found that Facebook was operating in contradiction with the Personal Information Protection and Electronic Documents Act (PIPEDA) by permitting third parties to access personal information found on the Facebook website without the appropriate consent from website users (CBC News, 2009). It is not surprising then that the Office of Information and Privacy Commissioner would want to see a policy developed which requires public bodies to fulfill their due diligence in the protection of private information that is shared with the public body online. In this case the suggestion has been made that public bodies using these websites should prepare privacy impact assessments and make sure that the security of this information is in line with FOIP standards (Work, 2010). At the very least, the records created with these social networking websites need to be considered and a determination made as to which sections of the FOIP Act they may be subject.

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This assignment was originally created in the Fall Term 2010 for LIS 594 - Records Management.
This website was created by Leah Townsend, as a requirement for graduation from the Masters of Library and Information Studies program at the University of Alberta.